Executive Assistant

CareerSaudia

My client a multinational consulting firm hiring an Executive Assistant in Riyadh. They have +5,000 employees worldwide and +100 in KSA. Reporting to Office Manager, you will provide secretarial support to 2-3 Executives. Offered salary for the role is SR 21k/month (total package) although kept open for the right talent.

•Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required
•Acting as back up in managing other Executives’ and Principals’ diaries when their EAs are not •Handling and screening calls for Executive/s
•Taking and passing messages to Executive/s in a timely manner
•Organizing conference calls as needed and maintaining call record for accounts purposes
•Monitoring Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary
•Organizing interview times as part of Strategy& appraisal system for Executive/s at appraisal time
•Organizing business travel and accommodation bookings for Executive/s and occasionally for other client staff on related projects
•Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive and own expenses and timesheets by due dates
•Coordination of reimbursement of medical expenses for Executive/s and their families as part of the executive health scheme
•If in the office, organizing boardroom bookings and refreshments
•If external meeting, organizing all logistics
•Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
•Proofreading and finalizing of documents when required i.e. presentations, proposals, letters
•General filing
•Assisting Executive/s client team in copying of documents if needed
•Client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date
•Assisting other EAs during busy periods
•Provide reception cover on an ad-hoc basis
•Assisting with the organization of Strategy& events as needed including dinners and outside events

Qualifications:

•Musts: University degree, Female, Saudi, Riyadh resident
•Minimum of 3 year’ experience in a PA/EA role
•Experience with a professional services firm preferred
•Intermediate to advanced level on Excel, Word and PowerPoint
•Ability to use Microsoft Outlook
•Must possess good keyboard skills (a minimum of 30 wpm)
•Excellent organizational skills
•Good oral and written communication skills
•Good interpersonal skills and intrapersonal skills
•Must possess a professional telephone manner
•Demonstrated ability to work under pressure
•Demonstrated team player and dedication to provide high level of service
•Must possess a warm, friendly and professional demeanour

To apply for this job email your details to mt@careerdubai.net