Finance Manager

Key Responsibilities

Invoicing

• Ensure the complete, accurate and timely issue of invoices across the organisation
• Ensure correct VAT treatment has been used and all invoices accurately recorded in our financial accounting system

Cash management

• Lead on the cash collection process
• Monitor and regularly follow up on outstanding debt
• Ensure timely process of all instalment payments, following up on outstanding balances to ensure payment is received
• Monitor cash held with third parties, to ensure timely and accurate receipt
• Monitor closely cash balances

Expenditure

• Ensure all expenditure is appropriately monitored, approved, in line with budget and paid in line with payment terms
• Accurately lead the monthly organisation payment process, ensuring wider communication with the team to record all necessary payments
• Ensure all expenditure is accurately recorded in the financial accounting system
• Constantly look for and implement cost-reduction opportunities

Finance point of contact

• Be first point of contact for all finance related queries
• Supporting new customers and suppliers set-up, ensuring a smooth and timely cash flow cycle
• Build and maintain strong relationships with all external stakeholders
• Provide ad hoc financial support to all key stakeholders across the organisation and wider team

Payroll

• Maintain all key payroll records and central payroll database, ensuring records are complete and accurate
• Communicate with the wider team to ensure reimbursable expenses have been submitted and approved appropriately
• Prepare the payroll submission, ensure any pay adjustments have been accurately recorded

Month end close process

• Lead the monthly close process, ensuring accurate financial reporting is presented in a timely manner with focused comments on all key movements and balances
• Ensure accurate posting of journals and accruals
• Review and reconcile all key balance sheet account

Weekly and Monthly reporting

• Deliver high quality and accurate periodic reporting, including cash flow, P&L and revenue reports
• Deliver high quality ad hoc reports to key stakeholders across the organisation

Finance database ownership

• Full ownership of financial systems, with responsibility to ensure they are accurate and complete
• Maintain and improve the processes, to ensure all financial records are accurately captured.

Control Environment

• Ensure robust financial process and controls, constantly looking to improve the environment
• Correspond with various internal stakeholders to ensure finance controls and procedures are being followed and accurate financial records are being maintained

Contracts and other financial records

• Prepare and deliver accurate financial and commercial documents (including but not limited to customer contracts, tenancy letters and commercial agreements)

Experience & Requirements

• 5+ years’ proven experience as a Financial Manager or in similar role
• A detailed understanding of financial and accounting principles
• Proficient user of finance software, knowledge of Nexudus and Xero a plus
• Meticulous attention to detail a must
• Impeccable organisational skills a must
• Strong interpersonal, communication and presentation skills
• Able to manage, guide and lead employees to ensure appropriate financial processes are being used
• Demonstrate integrity, dependability and, accountability
• Working knowledge of all statutory legislation and regulations inc VAT
• Degree in Finance, Accounting, Economics or similar